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SAP GUI Tutorial

Posted on November 25th, 2010

Following Video will take you through the various screen elements observed in the SAP – Graphical User Interface (GUI)

Video Transcript with Key Takeaways Highlighted:

  • To access SAP, double click in the SAP log on PAD.
  • You are shown a list of servers that you could log into right now there is only one server
  • But you see multiple servers like one for production, one for testing one for development.
  • Select the server and click the Log On Button. In the next screen, enter your user id and password. You are taken to Sap’s easy access menu
  • At the top, you will see the menu bar. Next you will see the standard tool bar where you options to Print , Save Find , Scroll etc
  • To view or maintain any data in SAP or access different business process you need to know the corresponding transaction. Every transaction has a unique code.
  • For example, transaction number to maintain a PA data is PA30
  • To access the transaction, in the command prompt enter PA30 and hit enter.
  • If you notice the title bar changes in accordance with the transaction, you are currently in.
  • To go back to the initial screen click the back button
  • Alternatively, if you do not remember the transaction code, a tree is provided with all the transaction available.
  • Navigate in the tree. Double click in the corresponding transaction. Suppose you do not want to navigate so much to access a transaction, right click on it and select Add to favorites
  • The transaction is added to your favorites. At the bottom of a screen you will notice Message Bar.  This Bar has three colors
  • Red – for errors
  • Yellow – for warnings
  • Green – for success
  • If you double click on the bar, detailed information of the message is reflected
  • At the bottom, you will see various system related information like the client or the program you are currently in.
  • To get help in SAP, select on the corresponding screen element and press F1
  • Suppose, I want help on command prompt, pressing F1 gives me a very detailed help document.
  • That’s it to the SAP GUI
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